EAST BATON ROUGE PARISH SCHOOL BOARD
COMMITTEE OF THE WHOLE
THURSDAY, JUNE 4, 2015
8:18 P.M.
The East Baton Rouge Parish School Board Committee of the Whole met at the School Board Office at 1050 South Foster Drive, Baton Rouge, Louisiana, at 8:18 p.m. on the fourth day of June 2015, in regular-session convened. The Vice President called the meeting to order with the following members present: Mrs. Barbara Freiberg, Vice President; Mr. David Tatman, President; Mr. Mark Bellue; Mrs. Connie Bernard; Ms. Jill C. Dyason; Ms. Vereta T. Lee; Dr. Kenyetta Nelson-Smith; Mr. Tarvald A. Smith; and Ms. Evelyn Ware-Jackson.
Others present were: H. Warren Drake, Jr., Acting Superintendent; Mr. Michael Haggen, Deputy Superintendent for Innovation and Reform; Ms. Millie Williams, Interim Executive Director of Human Resources; Ms. Lizabeth Frischhertz, Chief Officer of Accountability, Assessment and Evaluation; and Mr. Domoine Rutledge, General Counsel.
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Old Business
Withdraw of Item Regarding White Hills Elementary
By President Tatman
The East Baton Rouge Parish School Board Committee of the Whole does hereby remove the following recommended item from the agenda: approval to close White Hills Elementary School for the 2015-2016 school year if the current student enrollment is not increased by at least 100 students by June 30, 2015.
Seconded by Ms. Lee
Approved by a vote of all the members.
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The following items were presented to the East Baton Rouge Parish School Board Committee of the Whole by the Superintendent and staff:
By Ms. Lee
The East Baton Rouge Parish School Board Committee of the Whole does hereby favorably recommend the following item: acceptance of the Project Lead the Way Grant for a program to be implemented at Northeast High School in the amount of $35,000.00.
Seconded by Ms. Dyason
Favorably recommended to the full Board by a vote of all the members.
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By Mrs. Bernard
The East Baton Rouge Parish School Board Committee of the Whole does hereby favorably recommend the following item: approval of a professional services contract between the East Baton Rouge Parish School Board and the Educator’s Assessment Data Management System (EADMS) in the amount of $319,707.00. (Funding Source: General Fund).
Seconded by President Tatman
Favorably recommended to the full Board by a vote of all the members.
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By Ms. Ware-Jackson
The East Baton Rouge Parish School Board Committee of the Whole does hereby favorably recommend the following item: approval to implement the following: (a) Digital Arts and Technology Magnet component at Southeast Middle School; (b) Computer Game Design/Animation Magnet Program at Capitol Middle School; and (c) Gifted Program at Capitol Middle School.
Seconded by Ms. Lee
Favorably recommended to the full Board by a vote of the members present. (Mr. Smith was absent.)
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By Ms. Lee
The East Baton Rouge Parish School Board Committee of the Whole does hereby favorably recommend the following item: approval for staff to select The Advocate as the Official Journal of the East Baton Rouge Parish School System for the 2015-2016 school year, which will be used for the publication of the Board’s proceedings, financial statements, legal advertisements, and any other advertising requirements.
Seconded by Dr. Nelson-Smith
Favorably recommended to the full Board by a vote of the members present. (Mr. Smith was absent.)
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By Mrs. Bernard
The East Baton Rouge Parish School Board Committee of the Whole does hereby favorably recommend the following item: approval for staff to be given authority through June 2016 to advertise, receive, and award bids for materials, supplies, and/or services to the lowest responsible bidder meeting specifications and all requirements of the Invitation to Bid.
Seconded by Ms. Ware-Jackson
Favorably recommended to the full Board by a vote of the members present. (Mr. Smith was absent.)
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By President Tatman
The East Baton Rouge Parish School Board Committee of the Whole does hereby favorably recommend the following item: approval for staff to be given authority through June 2016 to declare selected materials, equipment, and supplies as surplus and subsequent sale at public or on-line auction.
Seconded by Ms. Dyason
Favorably recommended to the full Board by a vote of all the members.
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By Mr. Bellue
The East Baton Rouge Parish School Board Committee of the Whole does hereby favorably recommend the following item: approval of the Lease Contract Extension for Harding Elementary School Site between the East Baton Rouge Parish School Board and the J.K. Haynes Elementary Charter School for the period of July 1, 2015, through June 30, 2017.
Seconded by Mr. Smith
Favorably recommended to the full Board by a vote of all the members.
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By Ms. Dyason
The East Baton Rouge Parish School Board Committee of the Whole does hereby favorably recommend the following item: authorize the administration to approve the most effective Property and Casualty Insurance Program Policy Renewal package for the East Baton Rouge Parish School System for the 2015-2016 fiscal year.
Seconded by Dr. Nelson-Smith
Favorably recommended to the full Board by a vote of all the members.
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By Mrs. Bernard
The East Baton Rouge Parish School Board Committee of the Whole does hereby favorably recommend the following item: approval of the attached Resolution authorizing the Board President and Superintendent to execute and sign all documents to reject Uninsured Motorist Coverage in connection with the East Baton Rouge Parish School System’s automobile liability coverage and its Self-Insured Retention Program for the 2015-2016 fiscal year.
Seconded by Ms. Lee
Favorably recommended to the full Board by a vote of all the members.
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By Mr. Smith
The East Baton Rouge Parish School Board Committee of the Whole does hereby favorably recommend the following item: approval of: (a) Revised 2014-2015 and Proposed 2015-2016 Middle School Summer Budget; and (b) Revised 2014-2015 and Proposed 2015-2016 High School Summer Budget.
Seconded by Mrs. Bernard
The vote on the motion was as follows:
Yeas: (8) Mr. Bellue, Mrs. Bernard, Ms. Dyason, Vice President Freiberg, Ms. Lee, Mr. Smith, President Tatman, and Ms. Ware-Jackson
Nays: (0) None
Abstained: (1) Dr. Nelson-Smith
Absent: (0) None
The motion was favorably recommended to the full Board.
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By Mr. Smith
The East Baton Rouge Parish School Board Committee of the Whole does hereby favorably recommend the following item: approval of the Revised 2014-2015 and Proposed 2015-2016 East Baton Rouge Parish Kick-Off Classic (Football Jamboree) Budget.
Seconded by Ms. Lee
Favorably recommended to the full Board by a vote of all the members.
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By President Tatman
The East Baton Rouge Parish School Board Committee of the Whole does hereby favorably recommend the following item: approval of the Revised 2014-2015 and Proposed 2015-2016 Curriculum-Textbook/Digital Media Support Fund Budget.
Seconded by Ms. Ware-Jackson
Favorably recommended to the full Board by a vote of all the members.
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By Mrs. Bernard
The East Baton Rouge Parish School Board Committee of the Whole does hereby favorably recommend the following item: approval of the Proposed 2015-2016 Budget for Vocational Education – Carl Perkins Basic Grant.
Seconded by President Tatman
Favorably recommended to the full Board by a vote of all the members.
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By President Tatman
The East Baton Rouge Parish School Board Committee of the Whole does hereby favorably recommend the following item: approval of the Revised 2014-2015 and Proposed 2015-2016 Adult Education Local Budget.
Seconded by Ms. Ware-Jackson
Favorably recommended to the full Board by a vote of all the members.
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By Mrs. Bernard
The East Baton Rouge Parish School Board Committee of the Whole does hereby favorably recommend the following item: approval of the Proposed 2015-2016 I CARE Budget and Alcohol/Drug Abuse Prevention Program (ADAPP) Budget.
Seconded by Mr. Bellue
Favorably recommended to the full Board by a vote of all the members.
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By Mrs. Bernard
The East Baton Rouge Parish School Board Committee of the Whole does hereby favorably recommend the following item: approval of the Proposed 2015-2016 Budget and Grant Application for Title X McKinney-Vento Funds.
Seconded by President Tatman
Favorably recommended to the full Board by a vote of all the members.
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By Mr. Smith
The East Baton Rouge Parish School Board Committee of the Whole does hereby favorably recommend the following item: approval of the Proposed 2015-2016 No Child Left Behind Consolidated Application Budgets.
Seconded by President Tatman
Discussion followed.
The following substitute motion was made.
By Mrs. Bernard
The East Baton Rouge Parish School Board Committee of the Whole does hereby refer the following item to the East Baton Rouge Parish School Board without a recommendation: approval of the Proposed 2015-2016 No Child Left Behind Consolidated Application Budgets.
Seconded by Ms. Lee
The substitute motion was referred to the Board without a recommendation by a vote of all the members.
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By President Tatman
The East Baton Rouge Parish School Board Committee of the Whole does hereby favorably recommend the following item: approval of the Proposed 2014-2015 and 2015-2016 Budgets for Title III Immigrant.
Seconded by Ms. Ware-Jackson
Favorably recommended to the full Board by a vote of all the members.
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By Mrs. Bernard
The East Baton Rouge Parish School Board Committee of the Whole does hereby favorably recommend the following item: approval of the Proposed 2015-2016 Radio Training Program (RTP) Budget.
Seconded by Dr. Nelson-Smith
Favorably recommended to the full Board by a vote of all the members.
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By Mrs. Bernard
The East Baton Rouge Parish School Board Committee of the Whole does hereby favorably recommend the following item: approval of the Proposed 2015-2016 Child Nutrition Program Budget for the East Baton Rouge Parish School System.
Seconded by Mr. Bellue
Favorably recommended to the full Board by a vote of all the members.
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By Mr. Bellue
The East Baton Rouge Parish School Board Committee of the Whole does hereby favorably recommend the following item: approval of the Actual December 2014 Semi-Annual Financial Tax Plan Update and the Revised 2014-2015 Tax Plan Budgets for Propositions 1, 2, and 3.
Seconded by President Tatman
Discussion followed.
The following substitute motion was made.
By Mrs. Bernard
The East Baton Rouge Parish School Board Committee of the Whole does hereby refer the following item to the East Baton Rouge Parish School Board without a recommendation: approval of the Actual December 2014 Semi-Annual Financial Tax Plan Update and the Revised 2014-2015 Tax Plan Budgets for Propositions 1, 2, and 3.
Seconded by Ms. Lee
The substitute motion was referred to the Board without a recommendation by a vote of all the members.
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By Mrs. Bernard
The East Baton Rouge Parish School Board Committee of the Whole does hereby remove the following recommended item from the agenda: approval of a new policy change: All retirees that become Medicare-eligible on or after 1/1/2016 will only be offered coverage under the Board-approved Medicare Advantage Plan. Current Medicare-eligible retirees participating in the Board-approved Medicare Advantage Plan or the East Baton Rouge Parish School System Self-Insured Plan in the 2014 and/or 2015 Plan years will be grandfathered and will continue to have the option to select between the Board-approved Medicare Advantage Plan and the East Baton Rouge Parish School System Self-Insured Plan.
Seconded by Ms. Lee
Approved by a vote of all the members.
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Membership
By President Tatman
The East Baton Rouge Parish School Board Committee of the Whole does hereby refer the following item to the East Baton Rouge Parish School Board without a recommendation: approval to renew the FY 2015-2016 membership dues with the Council of the Great City Schools in the amount of $37,054.00.
Seconded by Mrs. Bernard
Approved for referral to the Board without a recommendation by a vote of all the members.
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There being no further business, the Committee of the Whole adjourned by acclamation.
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H. Warren Drake, Jr.
Secretary/Treasurer to the East Baton
Rouge Parish School Board
Committee of the Whole