Regular Meeting
Thursday, June 21, 2018
Members Present
Mark Bellue, Vereta Lee, Dr. Kenyetta Nelson-Smith, Dawn Collins, Evelyn Ware-Jackson, Jill Dyason, Michael Gaudet, Vice-President Connie Bernard, and President David Tatman
Meeting called to order at 5:00 PM
Meeting Opening
Call to Order
Invocation led by Vice-President Connie Bernard, and Pledge of Allegiance led by Cadet Captain Amari Bacon accompanied by Colonel Eric Keys, Senior Army Instructor.
Roll Call
Others present were: Mr. Warren Drake, Superintendent; Mr. Domoine Rutledge, General Counsel; Mr. Ben Necaise, Associate Superintendent; Dr. Quentina Timoll, Assistant Superintendent for Curriculum and Instruction; Mrs. Andrea O’Konski, Chief Officer for Accountability and Assessments; Mr. James Crochet, Chief Officer for Business Operations; Mrs. Millie Williams, Chief Officer for Human Resources; Mr. Gary Reese, Chief Officer for Student Support Services; and Mr. Richard Ellis, Chief Officer for Technology.
Minutes
Meeting Minutes
Approval of the School Board minutes of the May 17, 2018, Regular Board meeting, and the June 7, 2018, Committee of the Whole meeting, as published in the Official Journal.
Motion by Connie Bernard, second by Jill Dyason.
Final Resolution: Motion Carries
Yea: Mark Bellue, Vereta Lee, Dr. Kenyetta Nelson-Smith, Dawn Collins, Evelyn Ware-Jackson, Jill Dyason, Michael Gaudet, Connie Bernard, David Tatman
Information Only
Point of Information
Announcement of the East Baton Rouge Parish School Board members who have successfully completed annual training for 2017 mandated by Louisiana Revised Statutes, Title 17, Section 53 and the total credit hours received: Mark Bellue (26.25 hours), Vice-President Connie Bernard (35.75 hours), Dawn Collins (57.75 hours), Jill Dyason (28.5 hours), Mike Gaudet (20.5), Vereta Lee (60.25 hours), Dr. Kenyetta Nelson-Smith (31.75 hours), President David Tatman (16.5 hours), and Evelyn Ware-Jackson (43.25 hours).
Monthly Financial Report
Personnel Changes
Unfinished Business
Public Hearing/Workshop
2018-2019 General Fund Budget and Related Matters
Adoption of the Proposed 2018-2019 General Fund Budget, the Budget Resolution, and the 2018-2019 Salary Schedules.
Motion by Connie Bernard, second by Vereta Lee.
Final Resolution: Motion Carries
Yea: Mark Bellue, Vereta Lee, Dr. Kenyetta Nelson-Smith, Dawn Collins, Evelyn Ware-Jackson, Jill Dyason, Michael Gaudet, Connie Bernard, David Tatman
Consent Agenda
Consent Vote
The following items were approved as part of the Consent Agenda, excluding items 4h, 4t, and 4cc-4hh.
Motion by Dr. Kenyetta Nelson-Smith, second by Michael Gaudet.
Final Resolution: Motion Carries
Yea: Mark Bellue, Dr. Kenyetta Nelson-Smith, Dawn Collins, Evelyn Ware-Jackson, Jill Dyason, Michael Gaudet, Connie Bernard, David Tatman
Advertising in Official Journal FY 2018-2019
Approval to select The Advocate as the Official Journal (newspaper advertising) of the East Baton Rouge Parish School System for FY 2018-2019.
Advertising of Bids for FY 2018-1019
Authorize staff to advertise, receive, and award bids for materials, equipment, supplies and services, through June 30, 2019, to the lowest responsible bidder/proposer meeting specifications and all state and federal requirements for quotes and formal Invitations to Bid.
2018-2019 Proposed Special Revenue Fund Budgets
Approval of the following Special Revenue Fund Budgets:
a) Proposed 2018-2019 Adult and Continuing Education - Local
b) Proposed 2018-2019 Adult and Continuing Education - Federal
c) Proposed 2018-2019 Adult and Continuing Education - Leadership
d) Proposed 2018-2019 Adult and Continuing Education - State
e) Revised 2017-2018 and Proposed 2018-2019 - All Parish Music Concerts
f) Proposed 2018-2019 Baton Rouge High Radio Training Program
g) Proposed 2018-2019 Career & Technical Education Program
i) Revised 2017-2018 and Proposed 2018-2019 - Decathlon and Fitness Meet
j) Revised 2017-2018 and Proposed 2018-2019 - EBR Kick Off Classic
k) Revised 2017-2018 and Proposed 2018-2019 - High School Summer School
l) Proposed 2018-2019 ICARE Program - Alcohol/Drug Prevention Program
m) Proposed 2018-2019 IDEA
n) Proposed 2018-2019 IDEA Preschools 619
o) Revised 2017-2018 and Proposed 2018-2019 - JRAA Athletics
p) Proposed 2018-2019 Math and Science Partnerships
q) Revised 2017-2018 and Proposed 2018-2019 - Middle School Summer School
r) Revised 2017-2018 and Proposed 2018-2019 - Music Instrument User Fees
s) Proposed 2018-2019 Proposition 2 - Tax Plan
u) Proposed 2018-2019 Pre-K - Cecil J. Picard LA4/TANF
v) Proposed 2018-2019 Pre-K - Cecil J. Picard LA4 (State)
w) Proposed 2018-2019 Pre-K - Early Childhood Community Network Lead Agency (Federal)
x) Proposed 2018-2019 Pre-K - Early Childhood Community Network Lead Agency (IDEA)
y) Proposed 2018-2019 Pre-K - Early Childhood Community Network Lead Agency (State)
z) Proposed 2018-2019 Pre-K - Early Childhood Program 8g
aa) Proposed 2018-2019 Pre-K - Pre-K Improvement
bb) Proposed 2018-2019 Pre-K - Pre-K Expansion Seats.
Oversight Committee Financial Update
Approval of the Actual December 2017 Semi-Annual Financial Tax Plan and Revised 2017-2018 Tax Plan Budgets for Propositions 1, 2, and 3.
2018-2019 Property and Casualty Insurance Program Policies
Authorize the administration to approve the most cost effective Property and Casualty Insurance Program Policy Renewal package for the East Baton Rouge Parish School System for the 2018-2019 fiscal year and to provide for related matters.
Resolution - to Reject Uninsured Motorist Coverage
Approval of the attached Resolution authorizing the Board President and Superintendent to execute and sign all documents to reject Uninsured Motorist Coverage in connection with the East Baton Rouge Parish School System's automobile liability coverage and its Self-Insured Retention Program for the 2018-2019 fiscal year.
Job Description
Approval of the following job description: Paraprofessional-Interpreter/Translator.
Grants
Approval of USA Football Grant in the amount of $1,500.00 to help provide Istrouma High School athletic department with football equipment.
Grants
Approval of Cox Charities Innovation in Education Grant in the amount of $16,887.45 to provide direct service classroom projects.
Professional Services Contracts
Approval of the following Professional Services Contracts between the East Baton Rouge Parish School Board and:
a) Douglas Manship, Sr., Theater Complex Holding, Inc. (Manship Theatre) in the amount of $80,000.00 to provide services for teaching arts residencies with live theatre experiences for students for the period of July 1, 2018, through June 30, 2019. Funding Source: General Fund
b) Arts Council of Greater Baton Rouge (Arts Council) in the amount of $100,000.00 to provide services for arts integration professional development and residencies for the period of July 1, 2018, through June 30, 2019. Funding Source: General Fund.
c) Kids Orchestra, Inc., in the amount of $50,000.00 to provide services for the Kids' Orchestra After-School Orchestral Instruction Program for the period of July 1, 2018, through June 30, 2019. Funding Source: General Fund.
d) Camelot College of Baton Rouge, LA in the amount of $15,250.00 to provide partial funding for the EBRPSS' Adult Education program regarding high school equivalency test (HiSET) prep.
Facility Modifications and Maintenance Improvements
Authorization for staff to increase the project budget for the Facility Modifications and Improvements at Istrouma High School and award a change order for the addition of an Aquaponics Lab to the existing construction contract to be funded out of Phase 3 of the Tax Plan.
MOU for Dual Enrollment
Approval of a Memorandum of Understanding between the East Baton Rouge Parish School Board and Southern University in the amount of $15,000.00 to provide dual enrollment courses. Funding Source: Supplemental Course Academy (SCA).
Cooperative Endeavor Agreement
Authorize the Superintendent to execute a Cooperative Endeavor Agreement between the East Baton Rouge Parish School Board and the Workforce Development Board, Service District Area (SDA) 21, Inc.
2018-2019 Board Meeting Schedule
Approval of the East Baton Rouge Parish School Board meeting schedule for 2018-2019.
Litigation
Approval of the recommendation from Mr. Domoine Rutledge, General Counsel, EBRPSB, in the following matters:
a) Latasha Carter, on behalf of her minor child, Darian Carter vs. EBRPSB, Berkley Insurance Company, and Carmelita Blanton, Suit No. 632,921; Section 22; 19th JDC; Parish of East Baton Rouge.
b) Joseph Delhall v. Clara Cannon and EBRPSB, Suit No. 640,386; Division "D," 19th JDC.
END OF CONSENT AGENDA ITEMS
2018-2019 Proposed Special Revenue Fund Budgets
Authorize staff to make proper adjustments to the Special Revenue Fund Budget items:
h) Proposed 2018-2019 Child Nutrition Program
t) Proposed 2018-2019 Proposition 3 - Tax Plan
Motion by Mark Bellue, second by Dr. Kenyetta Nelson-Smith.
Final Resolution: Motion Carries
Yea: Mark Bellue, Dr. Kenyetta Nelson-Smith, Dawn Collins, Evelyn Ware-Jackson, Jill Dyason, Michael Gaudet, Connie Bernard, David Tatman
2018-2019 Proposed Special Revenue Fund Budgets
Consensus to approve the following Special Revenue Fund Budgets in GLOBO:
cc) Proposed 2018-2019 Every Student Succeeds Act - Title I - Improving Basic Programs
dd) Proposed 2018-2019 Every Student Succeeds Act - Title II - Part A
ee) Proposed 2018-2019 Every Student Succeeds Act - Title III - Part A
ff) Proposed 2018-2019 Every Student Succeeds Act - Title III - Immigrant
gg) Proposed 2018-2019 Every Student Succeeds Act - Title IV - Part A
hh) Proposed 2018-2019 Every Student Succeeds Act - Title IX
Motion by Connie Bernard , second by Mark Bellue.
Final Resolution: Motion Carries
Yea: Mark Bellue, Dawn Collins, Evelyn Ware-Jackson, Jill Dyason, Michael Gaudet, Connie Bernard, David Tatman
Abstain: Dr. Kenyetta Nelson-Smith
Stand Alone Items
Grants
Postponement until Superintendent finalizes plans on The Walls Project to seek funding for Istrouma High School: Creative Placemaking and Place-Based Learning Murals.
Motion by Connie Bernard, second by Michael Gaudet.
Final Resolution: Motion Carries
Yea: Mark Bellue, Dr. Kenyetta Nelson-Smith, Dawn Collins, Evelyn Ware-Jackson, Jill Dyason, Michael Gaudet, Connie Bernard, David Tatman
New Business
Inspire/NOLA Charter School Contract
Approval to amend the charter school contract between the East Baton Rouge Parish School Board and Inspire/NOLA to provide for the commencement of instruction to students to begin in the 2019-2020 school year and to authorize the Superintendent to provide for related matters.
Motion by Dawn Collins, second by Mark Bellue.
Final Resolution: Motion Carries
Yea: Mark Bellue, Dr. Kenyetta Nelson-Smith, Dawn Collins, Evelyn Ware-Jackson, Jill Dyason, Michael Gaudet, Connie Bernard, David Tatman
Point of Information
Superintendent's Performance Evaluation
The results of the Superintendent's performance evaluation for 2017-2018 were discussed. Superintendent Drake earned a total composite score of 3.14 out of a possible 4.00.
There being no further business, the Board adjourned by acclamation.
_________________________________
Warren Drake
Secretary/Treasurer to the Board