East Baton Rouge Parish School System
Regular Meeting
Thursday, November 15, 2018
Members present
Mark Bellue, Vereta Lee, Dr. Kenyetta Nelson-Smith, Dawn Collins, Evelyn Ware-Jackson, Jill Dyason, Michael Gaudet, Connie Bernard, David Tatman
Meeting called to order at 5:00 PM
Meeting Opening
Call to Order
Invocation was led by School Board Member Connie Bernard, and Pledge of Allegiance was led by Cadet Major Song Dam, accompanied by Lieutenant Colonel Robert J. Hyver Jr.
Roll Call
Others present were: Mr. Warren Drake, Superintendent; Mr. Gwynn Shamlin Jr., General Counsel; Mr. Adam Smith, Associate Superintendent; Dr. Quentina Timoll, Assistant Superintendent for Curriculum and Instruction; Mrs. Andrea O’Konski, Chief Officer for Accountability and Assessments; Mr. James Crochet, Chief Officer for Business Operations; Mr. Gary Reese, Chief Officer for Student Support Services; Mrs. Stacey Dupre, Chief Officer for Support and Special Projects; and Mr. Richard Ellis, Chief Officer for Technology; and Mrs. Taylor Gast, Director of Communications and Public Relations.
Minutes
Meeting Minutes
Approval of the School Board minutes of the October 18, 2018, Regular Board meeting, October 18, 2018, EFID Board meeting, and the November 1, 2018, Committee of the Whole meeting, as published in the Official Journal.
Motion by Michael Gaudet, second by Connie Bernard.
Final Resolution: Motion Carries
Yea: Mark Bellue, Vereta Lee, Dr. Kenyetta Nelson-Smith, Evelyn Ware-Jackson, Jill Dyason, Michael Gaudet, Connie Bernard, David Tatman
Information Only
Monthly Financial Report
Personnel Changes
Unfinished Business
Job Description
Approval of the following job description: Portfolio Manager.
Motion by Michael Gaudet, second by Connie Bernard.
Final Resolution: Motion Carries
Yea: Mark Bellue, Vereta Lee, Dr. Kenyetta Nelson-Smith, Evelyn Ware-Jackson, Jill Dyason, Michael Gaudet, Connie Bernard, David Tatman
Abstain: Dawn Collins
Consent Agenda
Consent Vote
The following items were approved as part of the Consent Agenda, excluding I5.
Motion by Mark Bellue, second by Vereta Lee.
Final Resolution: Motion Carries
Yea: Mark Bellue, Vereta Lee, Dr. Kenyetta Nelson-Smith, Evelyn Ware-Jackson, Jill Dyason, Michael Gaudet, Connie Bernard, David Tatman
Not Present at Vote: Dawn Collins
Grants
Approval of the following grants:
a) UNUM Charitable Giving Grant in the amount of $5,000.00 for Spanish/English library books for Wildwood Elementary and LaBelle Aire Elementary Schools' Two-Way Immersion Programs for the 2018-2019 school year.
b) COPS Office STOP School Violence: School Violence Prevention Program (SVVP) Grant in the amount of $295,399.00.
c) STOP School Violence Threat Assessment & Technology Reporting Program Grant in the amount of $198,007.00.
Budget
Approval of the Striving Readers Comprehensive Literacy PK-2 budget in the amount of $11,944.00. Funding Source: 20 Grant Fund - State
Stop Loss Insurance Coverage
Authorize the Superintendent and staff to negotiate and execute a contract for stop loss insurance coverage for the self-insured medical/pharmacy program beginning January 1, 2019, through December 31, 2019.
Revenue Anticipation Notes
Approval of the attached resolution giving preliminary approval to the issuance of not exceeding Twenty-Five Million Dollars ($25,000,000) of Revenue Anticipation Notes, of the East Baton Rouge Parish School Board, State of Louisiana; providing certain terms of said Notes; making application to the State Bond Commission for approval of said Notes; and providing for other matters in connection therewith.
Prison Contract Renewal
Approval to renew a contract between the East Baton Rouge Parish School Board and the City of Baton Rouge in the amount of $134,110.00 to allow the EBRPSS Department of Adult and Continuing Education to continue providing adult education classes and HiSET testing for inmates at the East Baton Rouge Parish Prison from January 1, 2019, through December 31, 2019. Funding Source: City of Baton Rouge Grant
Professional Services Contract - Title II
Approval of a professional services contract between the East Baton Rouge Parish School Board and LEAD Training Resource Group in the amount of $50,000.00 to provide executive coaching and leadership development. Funding Source: Title II
Professional Services Contract - Dept. of Technology
Approval of a professional services contract between the East Baton Rouge Parish School Board and Gaggle in the amount of $98,674.00 to provide safety management for the district as it relates to student email accounts. Funding Source: General Fund - EBR Department of Technology Services
Memorandum of Understanding - Kids Hope USA
Approval of a Memorandum of Understanding between the East Baton Rouge Parish School Board and Kids Hope USA to provide a mentoring and school support program at Wildwood Elementary School.
Memorandum of Understanding - We Produce Grads
Approval of a Memorandum of Understanding between the East Baton Rouge Parish School Board and We Produce Grads to provide consulting services for the operation of the Aquaponics program at Brookstown Middle Magnet School and Istrouma High School.
End of Consent Agenda Items
Contract Renewal-Mercer
Approval of a contract renewal between the East Baton Rouge Parish School Board and Mercer for a period of three (3) years beginning January 1, 2019, through December 31, 2021, for an amount of $105,000.00 annually.
Motion by Connie Bernard, second by Mark Bellue.
Final Resolution: Motion Carries
Yea: Mark Bellue, Vereta Lee, Dr. Kenyetta Nelson-Smith, Evelyn Ware-Jackson, Michael Gaudet, Connie Bernard, David Tatman
Abstain: Jill Dyason
Not Present at Vote: Dawn Collins
New Business
Construction of Freezer/Cooler Additions
Authorization for staff to advertise, accept the low bids meeting specifications, and make the award of a contract for construction of the freezer/cooler additions at Ryan Elementary, Westdale Middle, and Forest Heights Academy of Excellence, or reject any and all bids for just cause in accordance with the Louisiana Public Bid Law; Louisiana Revised Statutes, Title 38; Chapter 10.
Motion by Connie Bernard, second by Dr. Kenyetta Nelson-Smith.
Final Resolution: Motion Carries
Yea: Mark Bellue, Vereta Lee, Dr. Kenyetta Nelson-Smith, Evelyn Ware-Jackson, Jill Dyason, Michael Gaudet, Connie Bernard, David Tatman
Not Present at Vote: Dawn Collins
There being no further business, the Board adjourned by acclamation.
_________________________________
Warren Drake
Secretary/Treasurer to the Board