FILE: DAA
FISCAL TRANSPARENCY
The East Baton Rouge Parish School Board values transparency in fiscal management and demonstrates a commitment to such transparency in contract approval, accountability, and administration. To facilitate this commitment, the East Baton Rouge Parish School Board directs the Superintendent or designee to utilize the Library section of its Board Docs portal to provide organized and easy public access to the following:
All approved contracts entered into by the East Baton Rouge Parish School Board (EBRPSB) and/or the East Baton Rouge Parish School System (EBRPSS).
All contracts entered by EBRSS/EBRPSB shall require the contractor to disclose all subcontracts where the subcontractor will receive or is expected to receive 5% or more of the total contract amount. Such disclosure will include the names and addresses of the individual or legal entity of each such subcontractor. Where the contract is aware, at the time the contract is executed, who the subcontractors will be, the contractor shall disclose those known subcontractors. If the contractor selects subcontractors at a later time, then the contractor shall be required to disclose those subcontractors no later than 30 days after the subcontractor begins to perform services under the contract.
For purposes of this policy, the term “subcontractor” shall include any person or entity performing work for a contractor under a contract with EBRSS/EBRPSB who is not an employee of the contractor, regardless of whether there is a formal, written subcontract or not.
All approved amendments to contracts.
All reports, performance metrics, or measurements required under any contract.
Any Memorandums of Understanding entered into by EBRPSS/EBRPSB.
Any Cooperative Endeavor Agreements entered into by EBRPSS/EBRPSB.
The Superintendent will, with reasonable due diligence and effort, make all reports required by this policy for all contracts executed on or after January 1, 2022. Disclosures for any contracts executed after adoption of this policy, including any additional information such as new subcontracts, new amendments, updated reporting, etc., shall be updated on at least a quarterly basis.
The Superintendent or designee will deliver at each monthly meeting of the Operations Committee an updated report listing all of the required disclosures, to be received as information only. The report shall summarize the information related to each contract in a simple format, including such information as may be specified by the chair of the Operations Committee.
New policy: March 21, 2024
Ref: La. Rev. Stat. Ann. §17:81
Board minutes, 3-21-24
East Baton Rouge Parish School Board