FILE:  DFK

Cf:  DFL

SALE OF SURPLUS EQUIPMENT AND SUPPLIES

Merchandise and equipment no longer usable for the purpose for which it was acquired or built, shall be declared surplus by the head of the department to which the merchandise or equipment has been assigned.  The Warehousing Services Department will pick up the excess items and deliver them to adequate storage.  The equipment and appliances will then be inspected to determine if they are usable or should be declared surplus.  If the items are declared surplus, they will be evaluated by a team composed of appropriate employees as appointed by the Director of Procurement and Warehousing Services.

The East Baton Rouge Parish School Board will hold a public auction (either live or on-line) for the sale of such merchandise or equipment, using a Louisiana Certified Auctioneer (if live) to  dispose of surplus items in a prudent, businesslike manner.  The East Baton Rouge Parish School Board shall reserve the right to accept or reject any and all bids.  The sale of surplus merchandise or equipment shall be final, on the "as is" or "where is" basis and will carry no warranties whatsoever.  If not sold after one (1) sale, these items will be sold as junk, or if no salvage value can be realized, destroyed in the most economical manner possible.

COMPUTING DEVICES

When the School Board determines that an individual computing device used by a student or students has reached the end of its typical life cycle, is no longer needed for school purposes, and will be removed from classroom use, and that the best interest of the public school system would be served by the private sale of such device due to the cost of auctioning the device or recycling it or due to other factors, the School Board may sell the device to a student enrolled in a school in the school system or to the parent, tutor, or legal guardian of such a student.

The sale price for the device shall be reasonably equivalent to the value of the device, taking into consideration its typical life cycle, current condition, and costs of other methods of alienation or disposal.

All such sales shall be in accordance with School Board policies, and sale prices shall be approved by appropriate school system administrative personnel prior to sale.  Such sales shall apply only to individual computing devices used for classwork by students and shall not apply to other computer equipment or related equipment such as routers, switches, or servers.

Revised:  September 16, 2010

Revised:  December, 2012

Ref:    La. Rev. Stat. Ann. §§17:87.6, 38:2320, 41:891, 41:892, 49:125

Board minutes, 9-16-10, 9-18-14

East Baton Rouge Parish School Board