FILE:  DIC

Cf:  DN

INVENTORIES

FIXED ASSETS INVENTORY

The East Baton Rouge Parish School Board directs the Superintendent and/or his/her designee to maintain a current itemized list of all land, buildings, improvements other than buildings, equipment, and any other general fixed assets which were purchased or otherwise acquired, for which the School Board is accountable.  The list shall include information as to the date of purchase of the property or equipment if known, the initial cost or estimated initial cost, the disposition, if any, the reason for disposition, and the recipient of the property or equipment disposed of, if applicable.  Procedures for maintaining the required inventories are contained in the School Board's Property Control Manual.

The property control system shall include a biannual inventory and evaluation of all fixed assets with a value of $1000 or more in the district, including items purchased with 8(g) funds valued at $250, as well as items deemed to have a "street resale value" at a cost of $300 or greater which are purchased or donated to the school system.  The list shall include information as to the date of purchase, the initial cost, and the disposition, if any, and the purpose of such disposition and the recipient of the property or equipment disposed of.  Where ascertaining the cost, exact selling price, or any other relevant information on property or equipment is not available, estimates may be provided.

ANNUAL PHYSICAL INVENTORY

In order to maintain an accurate account of East Baton Rouge Parish School Board possessions, a biannual physical inventory of all possessions is to be taken at the building level.  Principals are the designated custodians of all possessions at the school level and shall be ultimately responsible for the safeguarding and record maintenance of all possessions in their schools.  However, any employee who has physical custody of School Board assets shall be personally responsible for safeguarding the assets, i.e., each teacher shall be responsible for his/her classroom, the librarian for the assets in the library, the band director for the assets in the band department, etc.  Building level administrators shall be responsible for ensuring that biannual inventories are taken and that the property control officer is notified of any changes that need to be made to their respective inventory records or reported to the property control department.

TEXTBOOK INVENTORIES

A running, up-to-date inventory of textbooks shall be kept by each school.  This inventory shall include books lost, destroyed, or paid for by students.

All lost or damaged books must be paid for by the student to which the books have been assigned.  Money received by a principal for lost or damaged books must be recorded and turned into the Central Office.

Ref:    La. Rev. Stat. Ann. §§17:81, 24:515

Louisiana Accounting and Uniform Governmental Handbook, Bulletin 1929, Louisiana Department of Education

East Baton Rouge Parish School Board