Business Operations

Purchasing & Facilities

The EBR Purchasing Department ensures timely delivery of materials and equipment from vendors, generates and tracks purchase orders, and works alongside the Accounts Payable Department to provide quality service across the district.

How to Do Business With EBRPSS

The East Baton Rouge Parish School Board invites all vendors to participate in the procurement process. This will promote competitive purchases and ensure that all vendors are given equal opportunity to conduct business with the East Baton Rouge Parish School System.

Vendors desiring to conduct business with the East Baton Rouge Parish School System should make their wishes known by submitting a written request on company letterhead to the Purchasing Department. The request should include specific details with regard to the materials, supplies, equipment and/or services offered. Each request received is placed in a reference file used whenever quotes or bids are issued; at which time, all vendors requesting to be included on a bid for particular item(s) will be extended an invitation. Vendors are encouraged to be aggressive in their bid proposals so their chance of gaining a share of the business is improved.

In addition, purchases made by the East Baton Rouge Parish School System are in compliance with Louisiana Revised Statute Title 38:2212.1. According to this statute, bids are to be advertised in the public notices of the local newspaper, The Advocate. Interested vendors should proactively monitor these public notices to remain informed about bids currently in progress

Sending a completed vendor form and requesting to be added to the approved vendor list will not ensure that a vendor is included. Vendor information is not entered into the database until after that vendor has been selected for a purchase.

Sharp Station

The Warehouse operations involve central receiving for instructional materials, maintenance and custodial supplies, automotive parts and storage of surplus materials and equipment. Items received by Warehouse personnel are delivered to requester or stored for withdrawal/ delivery on an as needed basis.

Greater Than $30,000.00

In accordance with the provisions of Louisiana Revised Statute 38:2212.1, all purchases of materials, supplies and equipment exceeding the sum of $30,000.00 shall be advertised and let by contract to the lowest responsible bidder who has bid according to the specifications as advertised. The sealed bid process consists of at least two advertisements in Baton Rouge’s The Advocate, the first advertisement to appear at least fifteen days before the opening of the bids.

Purchases cannot be divided by departments or by school if the effect is to evade the bid law. Purchases of commodities that are bought in small but recurring amounts through the year such as paper, office supplies, etc. should be bid on an annual basis.

Between $10,000.00 and $30,000.00

Purchases of $10,000.00 or more, but less than $30,000.00, shall be made by obtaining not less than three telephone or facsimile quotations. A written confirmation of the accepted offer shall be obtained and made part of the purchase file.

What is Happening in EBR?

Introducing “Backstage” – A Monthly Newsletter from EBRPSS Department of Fine Arts

Oct. 29 2020

OVERVIEW Park Forest Middle joins Mckinley Middle with new NHSDA Chapter BRCVPA "Mud Painting" Hispanic Herit...

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Election Day – November 3, 2020, EBRPSS Polling Locations

Oct. 29 2020

The East Baton Rouge Parish School System will be closed November 3, 2020, in observance of Election Day. Many o...

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EBRPSS to Begin Meal Delivery Service for Virtual Students

Press Release Oct. 29 2020

Meal Registration Link: https://docs.google.com/forms/d/12a0Th1mEZZZHjGmrHJHwvD5QWV025uUcA5NamN7dpg0/edit?usp=sha...

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EARLY DISMISSAL AND FACILITIES CLOSURES DUE TO LATEST WEATHER FORECASTS

Oct. 28 2020

Due to the storm strengthening overnight and the recent closures of state offices and local institutions, the East B...

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Nov
3

Election Day

All schools and offices closed....

See details
Nov
11

Special Education Advisory Council Virtual Meeting

The Special Education Advisory Council will hold a Virtual Meeting for parents on Wednesday, November 11, 2020. A link to join thi...

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The Purchasing Department’s goals are to secure quality merchandise for every tax dollar expended; to provide procurement support to all departments in a timely manner and to provide training in the requisitioning process to all locations. The Warehouse goal is to operate in the most efficient manner possible while providing immediate economical and quality services to the district. To operate our facilities in the most efficient manner possible while providing immediate, economical and quality facility services to the district.

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